Scheduled vs. Actual Employee Hours

Four Reasons Employers Should Compare the Difference Between Scheduled and Actual Employee Hours Worked

Scheduled vs. Actual Employee Hours

Employee labor is among an employer’s greatest expenses. It’s a natural conclusion then for employers take reasonable measures to control and optimize this cost. Scheduling hours is an excellent start, but what actually happens with employees after the scheduled is published?

Today’s automated scheduling and timekeeping solutions can provide powerful insight for employers to set and compare scheduled versus actual hours, such as TimeSimplicity and TimeWorksPlus from 941 Timekeeping. These tools further reduce labor costs and increase productivity. So ask yourself the question as an employer, do you know the difference between your scheduled hours (the ideal) and actual hours, and are you benefiting from this data?

Here are four reasons employers should be comparing actual hours to scheduled employee hours.

  1. Minimize late arrivals, early departures and extended breaks. 
Employees are human, which means they often develop poor habits in the absence of proper tracking solutions. Sure enough, your employees are likely to arrive late, leave early and may even take extended breaks if tracking methods are not in place. Cure these costly habits by enabling both employees and supervisors to quickly view deviations from their scheduled hours online.
  2. Improve service and productivity. 
When employees arrive late, leave early and take long breaks, everyone suffers. Your valued customers, staff and company culture all suffer respectively. It is very common for these types of “loss” to occur between shifts due to a lack of efficient tracking and reporting. This is no longer the case with TimeSimplicity and TimeWorksPlus from 941Timekeeping. Put an end to these costs by conveniently identifying deviations between scheduled to actual hours. By simplifying accountability across the organization, both customers and supervisors will benefit from improved employee performance.
  3. Determine if “actual” hours are costing you more than “scheduled” hours. 
If you’re not already in the practice of planning employee schedules and forecasting labor costs, then this can be an easy and powerful way to begin lowering your labor and overtime costs. Now that you are able to conveniently establish an ideal schedule and labor budget across departments, determining how much “actual” hours are costing you becomes simple. Is it more or less? More importantly, quickly identifying the cause and correcting those overages is also simplified. If you can’t already do this, you likely need automated scheduling with timekeeping.
  4. Establish Labor Cost Controls.
 Controlling and reducing labor costs takes more than the right mindset. It takes tools that simplify and automate the process from start to finish. By using automated timekeeping with an advanced scheduler, you can begin the process of budgeting the right amount of labor and ensuring follow through occurs on those projections in a timely manner. An advanced scheduled with automated timekeeping does just that. You can easily set, compare and correct cost deviations in minutes from the convenience of your browser.

Automated employee scheduling is a powerful cost and time savings tool when used with automated timekeeping. Contact 941 Timekeeping to learn more about how these tools can save you time, money, and improve productivity.

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